School Policies

Aiken Technical College is an equal educational opportunity institution and does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. Aiken Technical College complies with Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Sections 503/504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the Vietnam Era Veterans Re- adjustment Assistance Act, as well as other applicable federal and state laws. The following individuals have been designated to handle inquiries regarding the college’s non-discrimination policies:

For employee inquiries, contact:

Sylvia Byrd
Director of Human Resources
Aiken Technical College
P.O. Drawer 696
Aiken, SC 29802
(803) 508-7494

For student inquiries, contact:

Dr. S. Vinson Burdette
Vice President, Enrollment Management
Aiken Technical College
P.O. Drawer 696
Aiken, SC 29802
(803) 508-7244

or

Director, Office of Civil Rights
Department of Education
Washington, DC 20201

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, describes the conditions under which information about a student can be released. It is the policy of Aiken Technical College to follow these guidelines to protect the privacy of students. The following student rights are covered by the Act and afforded to all eligible students of the College:

  1. The right to inspect and review information in the student’s educational records.

  2. The right to request amendment of the contents of the student’s educational records if believed to be inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.

  3. The right to prevent disclosure without consent of personally identifiable information from the student’s records (with certain exceptions).

  4. The right to secure a copy of the College’s policy.

  5. Parents who can establish proof of dependency by presenting a copy of their tax return to the Registrar or designee may view the records of a dependent without the written consent of said dependent.

The right to file complaints with the U.S. Department of Education concerning alleged failures by the College to comply with the provisions of the Act. Each of these rights, with any limitations or exceptions, is explained in the College’s policy statement which may be obtained from the Enrollment Services Center. A form authorizing parents or others to review student financial aid or student services files is available in the Enrollment Services Office.

Aiken Technical College will disclose personally identifiable information (PII) from a student's education records only when the eligible student has provided written consent to the College with the following exceptions:

  1. To school officials who have a legitimate educational interest in the records and have a need to know. A school official is:

    1. A person employed by the College in an administrative, supervisory, academic, or support staff position, including student employees.

    2. A person employed by or under contract to the College to perform a special task, such as the attorney or auditor.

  2. Authorized representatives of the following government entities, if the disclosures is in connection with an audit or evaluation of federal or state supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs:

    • Comptroller General of the U.S. Secretary of Education

    • U.S. Attorney General

    • State and local educational authorities

  3. Agents acting on behalf of the institution (contractors, consultants)

  4. Schools in which the student seeks or intends to enroll.

  5. * A party, such as the Department of Veteran's Affairs or an employer, providing financial aid to the student.

  6. * Organizations conducting studies for or on behalf of educational institutions.

  7. * Accrediting organizations for accrediting purposes.

  8. Appropriate parties if a health or safety emergency exists and the information will assist in resolving the emergency.

  9. * An alleged victim of a crime of violence when the disclosure is the results of a disciplinary hearing regarding the alleged perpetrator of that crime with respect to that crime.

  10. The Department of Homeland Security, Immigration and Customs Enforcement for purpose of complying with Request Form ICE relative to the institution's participation in SEVIS.

  11. Military recruiters who request "Student Recruiting Information" for recruiting purposes only.

  12. * The Internal Revenue Service, for purposes of complying with the Taxpayer Relief Act of 1997.

  13. Anyone, when the disclosure concerns information provided by sex offenders required to register under state or federal law.

  14. Parents of dependent students.

  15. Parents when their student (under 21) is found to have violated the alcohol or drug policy of the institution.

  16. To comply with judicial order or subpoena, including ex parte orders under the USA Patriot Act.

* Additional conditions may exist. Contact the Enrollment Services Office for additional details. Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

The College may provide directory information in accordance with the provisions of the Act without the written consent of an eligible student, unless that student requests in writing that such information not be disclosed. The items listed below are designated as directory information and may be released on any student for any purpose at the discretion of the College unless a written request for non-disclosure is on file: name, address, e-mail, telephone number, dates of attendance, major field of study, awards, honors, degree(s) conferred and previous institution(s) attended. Photographs, video recordings.

A student who wishes to request nondisclosure of the above items may submit a written request to the Enrollment Services Center. Please download the Directory Information Non-Disclosure Form and submit the completed form to the Enrollment Services Center. The College may not provide the parent of a student over eighteen years of age any information about the student’s progress without the explicit written consent of the student or a copy of IRS tax forms indicating the student is a dependent of the parent seeking such information.

Any student who believes that an error has been made in the assignment of a grade should contact the faculty member involved as soon as he or she receives the grade report. Failure to act within 10 working days of the next semester disqualifies the student from further consideration of a grade change.

Notices