Financial Aid

Financial Aid Standards of Academic Progress (SAP)

A student receiving financial assistance through a federal or state program must be making satisfactory progress toward a degree, diploma or certificate. The Financial Aid Office is required to monitor satisfactory academic progress for any student BEFORE receiving financial aid to ensure satisfactory progress is being made toward completion of an academic program in a reasonable period of time. Note that this policy is in addition to the academic standards required by the institution through the Admissions and Records Office. This review determines the student's eligibility for financial assistance based on his or her academic history. Whether or not a student received financial aid in the past is not a factor when determining satisfactory academic progress. A student's progress is a cumulative review that begins when the student first enrolled in ATC. Academic suspension by the Admissions and Records Office is considered as not making satisfactory progress for financial aid purposes. Each financial aid recipient is also evaluated at the end of each semester to determine continued eligibility.
Grade Point Average (GPA)
A student must maintain at least a 2.0 GPA.
Completion Rate
A student must satisfactorily complete at least 67% of the total credit hours attempted at ATC. Grades of F, W, WF, U and NC are not considered satisfactory; however, they are considered as attempted credit hours and may endanger a student's eligibility for future terms. This means for every 9 credit hours attempted, a student must complete at least 6 credits successfully with a grade of A, B, C, D or S.
Length of Eligibility - Maximum Time Frame (MTF)
A student may receive financial aid for 1.5 times the published length of the program of study provided the student meets the academic standards outlined in this policy. For example, a student enrolled in a 60 credit hour program is eligible until 90 credit hours are attempted. Transfer hours may be included when assessing the MTF. A student may repeat a course but repetitions will count toward the MTF. A student cannot receive any form of federal financial aid once he/she has attempted 144 credit hours, or he/she has attended college for 6 years or the equivalent of 12 full-time semesters.
Program Changes
A student is allowed three program changes before completing a degree, diploma or certificate. Additional program changes by the student may result in suspension of financial aid. A student changing from one program to another with fewer total required credit hours may lose federal and state eligibility immediately upon making this change. A student considering a change of program should consult with their financial aid counselor to discuss the effect of a change on SAP.
Developmental Course Work
A financial aid recipient may take a maximum of 30 credit hours of developmental course work consisting of English, Math and Reading courses numbered 0 - 100. These courses count toward hours attempted and will be considered in determining SAP.
Course Repeats
A student can repeat a course only one additional time after it has been completed successfully. However, a student can repeat a failed course up to three times or until completed successfully whichever is less.
SAP Statuses
Financial Aid Warning – A federal or state aid recipient who does not meet the 67% course completion rate and/or does not maintain a 2.0 Cumulative GPA will be placed on warning. A warning status will allow the student to continue receiving financial aid for one additional semester giving him/her the opportunity to improve his/her academic performance to the satisfactory level. After the warning period, if the student still does not meet the 67% completion rate and/or does not maintain a 2.0 cumulative GPA, the student’s aid will be suspended.
Financial Aid Suspension – After a warning Period, a federal or state aid recipient that does not meet the above requirements will have his/her financial aid suspended. No additional aid will be offered unless the student submits an appeal and through this process the student’s aid is reinstated.
Financial Aid Appeal – A student whose eligibility for aid has been suspended may provide a written appeal to the Financial Aid Office. The appeal must include the reason why the student failed to make SAP and what has changed that will allow the student to make SAP in the future. Supporting documentation is required. The Financial Aid SAP Appeal Committee will evaluate the student’s appeal based on circumstances, supporting documentation, and in some cases the advisor’s academic plan. The student will be notified of the decision and the decision is final. Appeals cannot be accepted for the developmental coursework maximum limit of 30 hours.
Financial Aid Probation - Through the appeals process, the Financial Aid SAP Appeal Committee may choose to reinstate a student’s eligibility for financial aid. The Committee may seek counsel from the student’s advisor or other available resources. The reinstatement will require that the student meet specific conditions in subsequent semesters until the student meets the minimum standards of academic progress. The conditions will be based on the needs of the student and will provide direction for the student to ensure the successful completion of his/her program. Depending on the issue that must be resolved, the minimum conditions may require that the student complete each subsequent semester with a minimum 75% semester course completion rate and/or 2.2 Semester GPA. If the student fails to meet the conditions of reinstatement, his/her eligibility for financial aid ends until the student meets the minimum standards of academic progress by attending and successfully meeting SAP without the benefit of financial aid.
Definitions
Attempted credits are any courses that a student registers for and attends through the first week of class. A grade of W, WF, F, I, NC, U, NR, A, B, C, D or S will be received.
Earned credits are non-remedial courses for which a grade of A, B, C or D is received.
Remedial courses are courses numbered 0 – 100 that do not count towards graduation for a student’s certificate, diploma or degree.
Program change - A student that completes the necessary paperwork changing from one program of study to another has made a program change. For example, a student that changes from the certificate in pre-nursing to a certificate in criminal justice has made a program change. However, a student that changes from the certificate in pre-nursing to the associate degree in nursing is not considered to have made a program change.
A successful grade is an A, B, C, D or S.
An unsuccessful grade is a W, WF, F, I, U, NR or NC.
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