Financial Aid

Financial Aid Standards of Academic Progress (SAP)

Students receiving financial assistance through a federal or state program must be making satisfactory progress towards a degree, diploma or certificate. The FAO must monitor satisfactory academic progress for all students receiving financial aid to ensure they are making satisfactory progress toward completion of their academic program in a reasonable period of time. Note that this policy is in addition to the academic standards required by the institution. The cumulative review determines the student's eligibility for financial assistance based on his or her academic history. Despite whether a student received financial aid in the past is not a factor when determining satisfactory academic progress. A student's progress is a cumulative review that begins when the student first enrolled in ATC. The FAO will consider academic suspension by the Enrollment Services Center as not making satisfactory progress for financial aid purposes.
All aid recipients will be evaluated before making an award to a student and at the end of each semester to determine a student's initial and/or continued eligibility. Evaluation will begin upon completion of 6 credit hours.
Grade Point Average (GPA)
Students who have attempted 6 or more credit hours must maintain at least a 2.0 GPA.
Completion Rate
All students must satisfactorily complete at least 67% of the total credit hours attempted at ATC. Grades of F, W, WF, U and NC are not considered satisfactory; however, they are considered as attempted credit hours and may endanger a student's eligibility for future terms. This means for every 9 credit hours attempted, the student must complete 6 credits successfully with a grade of A, B, C, D or S.
Length of Eligibility a/k/a Maximum Time Frame (MTF)
A student may receive financial aid for 1.5 times the published length of the program of study provided the student meets the academic standards outlined in this policy. For example, a student enrolled in a 60 credit hour program is eligible until 90 credit hours are attempted. Transfer hours may be included when assessing the MTF. A student may repeat a course but repetitions will count toward the MTF. A student cannot receive any form of federal financial aid once a student has a) attempted 180 credit hours or b) attended college for 8 years or the equivalent of 15 full-time semesters.
Program Changes
A student is allowed three programs of study changes before completing a degree, diploma or certificate. Additional changes by the student may result in suspension. A student changing from one program into a different program with fewer total required credit hours may lose federal and state eligibility immediately upon making this change. A student considering a change of study should consult with the FAO to discuss the effect of a change on SAP.
Developmental Course Work
Financial aid recipients may take a maximum of 30 credit hours of developmental course work consisting of English, Math and Reading courses numbered 0 - 100. These courses count toward hours attempted and will be considered in determining SAP.
Course Repeats
A student can repeat a course only one additional time after it has been completed successfully. However, a student can repeat a course up to three times or until completed successfully whichever is less.


SAP Statuses
Warning
Title IV aid recipients who do not meet the 67% completion rate and 2.0 GPA requirements will be placed on Warning. A Warning status will allow the student to continue receiving financial aid for one additional semester giving them the opportunity to correct their academic performance. After the Warning period, if the student still does not meet the 67% completion rate and 2.0 GPA, cumulatively, their aid will be placed on suspension.
Termination/Suspension
After a Warning Period, Title IV aid recipients that do not meet one or more of the above requirements will have their financial aid suspended and they will be placed in a terminated status. No additional aid will be offered unless the student appeals and through this process the student’s aid is reinstated.
Appeals
Students whose eligibility for aid has been terminated may provide a written appeal to the Director of Financial Aid. The appeal must include the reason why the student failed to make SAP; and what has changed that will allow the student to make SAP at the next evaluation. Supporting documentation is recommended. The Director will evaluate the student’s appeal based on the student’s circumstances, supporting documentation when applicable, and in some cases the advisor’s academic plan. The student will be notified of the decision. The Directors decision is final. A student is eligible to appeal only one time. Appeals cannot be accepted for developmental coursework maximum limits.
Probation
Through the appeals process, the Director of Financial Aid may choose to reinstate a student’s eligibility for financial aid. The Director may seek counsel from the student’s advisor or other available resources. The reinstatement will require that students meet specific conditions in subsequent semesters or until the student meets the minimum standards of academic progress. The conditions will be based on the need of the student and will provide direction for the student to ensure the successful completion of his/her program. Depending on the issue that must be resolved, the minimum conditions may require that the student complete each subsequent semester with a minimum 70% completion rate and/or 2.2 GPA.
Fresh Start Probation
(1) Students who were unsuccessful based on previous criteria during a previous enrollment has an opportunity after a two-year break to appeal and be considered for reinstatement. It is our belief that the student may have matured or life’s circumstances may have changed to permit the student to be successful in the current enrollment period and therefore deserves a Fresh Start. (2) For financial aid purposes, students may change programs twice without impacting his/her eligibility for aid. A student may also complete a degree/diploma/certificate program and enter another program. The student will be considered under the new program as Fresh Start. Fresh Start Probation will require the student to successfully complete 67% of the coursework with a minimum 2.0 GPA for all subsequent semesters.
If the student fails to meet the conditions of reinstatement, his/her aid will be terminated until the student meets the minimum standards of academic progress.


Definitions
Attempted credits are any courses that a student signs up for and attends through the first week of class. A grade of W, WF, F, I, NC, U, NR, A, B, C, D or S will be received.
Earned credits are non-remedial courses for which a grade of A, B, C or D is received.
Remedial courses are courses numbered 0 – 100 and do not count towards graduation for the student’s certificate, diploma or degree.
Program change - A student that completes the necessary paperwork changing them from one program of study to another program of study has made a program change. For example, a student that changes from the certificate in pre-nursing to a certificate in criminal justice is a program change. However, a student that changes from the certificate in pre-nursing to the associate degree in nursing is not considered a program change.
A successful grade is an A, B, C, D or S.
An unsuccessful grade is an W, WF, F, I, U, NR or NC.
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