Data Policies

Data Classifications

Data classification provides a basis for understanding and managing institutional data based on the level of criticality and required confidentiality of the data. Appropriate classification provides the basis for an appropriate and effective level of security and protection. Institutional data may be assigned to one of three classifications:

PUBLIC - Institutional data intended for broad distribution in support of the College’s mission or freely available to any person or organization with no restrictions. Includes all institutional data whose exposure to the general public poses little or no risk to the College’s reputation, resources, services, or individuals. Some level of control is required to prevent unauthorized modification or destruction of Public Data.
LIMITED ACCESS (INTERNAL) - Institutional data available with no restriction but whose integrity must be carefully maintained. May be accessed by eligible college employees, with no restriction, in the conduct of college business. This is the default classification for all institutional data. A reasonable level of security controls should be provided to Limited Access Data.
RESTRICTED - Institutional data protected by state or federal privacy regulations and data considered critical to college operations. Legal, ethical, or other constraints prevent access without specific authorization. The highest level of security controls should be applied to Restricted Data. Access to Restricted Data must be controlled from creation to destruction, and will be granted only to those persons affiliated with the College who require such access in order to perform their job, or to those individuals permitted by law.

Data Management Cycle

The data management cycle at Aiken Technical College has a three-part mission:

Proactively define and align rules and standards related to institutional data.
Provide ongoing, College-wide protection and services to institutional data stakeholders.
React to and resolve issues arising from non-compliance with rules.

Cycle showing rules, services and issue resolution.

Data Philosophy

Aiken Technical College’s institutional data¹ resource, by definition, practice, and intent, is a College asset. Institutional data maintained by the College is a vital asset that will be available to all employees who have a legitimate need for it, consistent with the College’s responsibility to protect such information by all appropriate means. The collection, dissemination and use of institutional data in decision-making are critical to improving educational effectiveness and achieving a culture of evidence.

Institutional data refers to a data element which satisfies one or more of the following criteria:

It is relevant to planning, managing, operating, controlling, or auditing functions of an administrative or academic unit of the College;
It is created, received, maintained, or transmitted as a result of educational activities;
It is generally referenced or required for use by more than one organizational unit;
It is included in an official College administrative report or publication;
It is used to derive an element that meets the criteria above; and,
It is generated by a College workforce member using any of the above data.

Focus Areas

Senior Administration

Policy, Standards and Strategy Management Alignment Resource Allocation

Information Systems Management

Architecture/Integration Privacy & Security Data Warehouse

Institutional Effectiveness

Data Gateway Data Quality Institutional Reporting

Aiken Technical College

2276 Jefferson Davis Hwy
Graniteville, SC 29829
803-593-9231

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