Policies & Procedures

Policies & Procedures

Pursuant to section 41-1-110 of the code of laws of SC, as amended, the language used in the Aiken Technical College policy and procedure manual, handbook, and other relevant documents does not create an employment contract between the employee and the college. The policy and procedure manual, handbook and other relevant documents does not create any contractual rights or entitlements. The college reserves the right to revise the content of the policy and procedure manual, handbook and other relevant documents, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.

Chapter 01 - Legal Authority and Governance

1-1 Legal Authority

• 1-1-100 Aiken County Commission for Technical and Comprehensive Education
• 1-1-101 Legal Authority
• 1-1-101.1 Legal Authority - ATC Policy Manual
• 1-1-102 Freedom of Information Act
• 1-1-102.1 Freedom of Information Act – Public Meetings
• 1-1-104 Commission Member Participation
• 1-1-104.1 Commission Member Participation

1-2 Role and Relationships

• 1-2-101 Vision, Mission, & Values
• 1-2-102 Technical Colleges Geographic Service Area

1-3 ATC Governance

• 1-3-101 Contract Signature Authority
• 1-3-101.1 Contract Signature Authority
• 1-3-103 Political Activity
• 1-3-104 Labor Relations
• 1-3-104.1 Labor Relations
• 1-3-105 Solicitation and Distribution
• 1-3-106 Reduction in Force
• 1-3-106.1 Reduction in Force
• 1-3-107 Hazardous Weather and Emergency Leave
• 1-3-107.1 Hazardous Weather and Emergency Leave
• 1-3-108 Ethics Requirements for Employees/Public Officials
• 1-3-108.1 Ethics Requirements for Employees/Public Officials
• 1-3-109 Intellectual Property Rights
• 1-3-109.1 Intellectual Property Rights
• 1-3-110 Children on Campus
• 1-3-110.1 Children on Campus
• 1-3-111 Executive Staff
• 1-3-112 Organization Chart
• 1-3-112.1 Organization Chart
• 1-3-113 Dissemination of Information by Technical Colleges
• 1-3-114 Financial Control
• 1-3-114.1 Financial Control
• 1-3-115 Copyright
• 1-3-115.1 Copyright Law
• 1-3-116 Institutional Effectiveness
• 1-3-117 Internal Governance
• 1-3-117.1 Internal Governance Structure
• 1-3-117.2 Internal College Communications
• 1-3-118 Role of Faculty in Governance
• 1-3-119 Planning and Budgeting Process
• 1-3-119.1 Planning and Budgeting Process
• 1-3-120 Institutional Research

1-4 Accreditation

• 1-4-100 Accreditation and Substantive Change
• 1-4-100.1 Accreditation and Substantive Change

Chapter 02 - General Admin

2-1 State Administrative Policies

• 2-2-101 Authorization to Use ATC Vehicles
• 2-2-101.1 Authorized Use to Leased Vehicles
• 2-2-102 Personal Benefit from Projects
• 2-2-103 (Not In Use)
• 2-2-104 (Not In Use)
• 2-2-105 (Not In Use)
• 2-2-107 (Not In Use)
• 2-2-108 Operating Hours
• 2-2-108.1 Operating Hours

2-3 Safety, Health and Recreation

• 2-3-101 (Not In Use)
• 2-3-102 (Not In Use)
• 2-3-103 (Not In Use)
• 2-3-104 Safety Program
• 2-3-104.1 Safety Program - Equipment and Safety Apparel
• 2-3-104.2 Safety Program - Accident/Injury Reporting and Investigation
• 2-3-104.3 Safety Program - Bloodborne Pathogen Exposure Control
• 2-3-105 (Not In Use)
• 2-3-106 Tobacco, Tobacco-related, and Electronic Cigarette Products
• 2-3-106.1 Tobacco, Tobacco-Related, and Electronic Cigarette Products
• 2-3-107 Contagious Diseases, Infections, and Pandemic
• 2-3-108 Crisis Management Plan
• 2-3-108.1 Crisis Management Plan
• 2-3-109 Wellness Activities and Center
• 2-3-109.1 Wellness Activities and Center
• 2-3-110 Employee Alcohol/Drug Use
• 2-3-112 Workplace Violence

2-4 Information Services

• 2-4-101 Branding and Image
• 2-4-101.1 Branding and Image
• 2-4-102 (Not In Use)
• 2-4-103 ATC Logos, Slogans & Mascot
• 2-4-103.1 ATC Logos, Slogans & Mascot
• 2-4-104 Publications and Promotional Items
• 2-4-104.1 Publications and Promotional Items
• 2-4-105 Online Presence
• 2-4-105.1 Website and Related Links
• 2-4-105.2 Portal
• 2-4-105.3 Social Media
• 2-4-107 Electronic Marquee
• 2-4-107.1 Electronic Marquee
• 2-4-108 Web Accessibility

2-5 Campus Security

• 2-5-105 Security Services on Campus
• 2-5-105.1 Security Services on Campus - Parking Regulations

2-6 Office Procedures

• 2-6-101 Records: Retention and Disposition
• 2-6-101.1 Records: Retention and Disposition

2-7 Campus Technology

• 2-7-101 Information Security
• 2-7-101.1 Information Security Program
• 2-7-101.10 Acceptable Use
• 2-7-101.3 Access Control

Chapter 03 - Personnel

3-1 General

• 3-1-101 Grievances and Appeals
• 3-1-101.1 Grievances and Appeals
• 3-1-102 Disciplinary Action
• 3-1-102.1 Disciplinary Action
• 3-1-103 Personnel Files
• 3-1-104 Dress and Appearance Guidelines
• 3-1-104.1 Dress Code and Appearance Guidelines
• 3-1-105 Temporary Grant Positions/Employment
• 3-1-105.1 Temporary Grant Positions/Employment
• 3-1-106 Separation Incentive Programs
• 3-1-106.1 Retirement Incentive Program
• 3-1-106.2 Voluntary Separation Program
• 3-1-107 Voluntary Furlough Program
• 3-1-107.1 Voluntary Furlough Program
• 3-1-108 Mandatory Furlough Programs
• 3-1-108.1 Higher Education Mandatory Furlough Programs

3-2 Employee Benefits

• 3-2-101 Annual Leave
• 3-2-101.1 Annual Leave
• 3-2-102 Faculty Non-Work Days
• 3-2-102.1 Faculty Non-Work Days ATC
• 3-2-102.1 Faculty Non-Work Days STATE
• 3-2-103 Sick Leave
• 3-2-103.1 Sick Leave ATC
• 3-2-103.1 Sick Leave STATE
• 3-2-104 Other Leave Types
• 3-2-104.1 Court Leave
• 3-2-104.2 Voting Leave
• 3-2-104.3 Military Leave
• 3-2-104.4 Funeral Leave for Death in the Immediate Family
• 3-2-104.5 American Red Cross Certified Disaster Service Leave, Blood Drive and Donation Leave, Bone Marrow Donor Leave, Organ Donor Leave and Administrative Leave
• 3-2-104.6 Workers' Compensation Leave
• 3-2-104.7 Extended Illness Leave
• 3-2-104.8 Family and Medical Leave Act
• 3-2-104.9 Leave Without Pay ATC
• 3-2-105 Paid Parental Leave
• 3-2-105.1 Paid Parental Leave
• 3-2-106 Hazardous Weather and Emergency Leave
• 3-2-106.1 Hazardous Weather and Emergency Leave
• 3-2-107 Employee Leave Transfer Program
• 3-2-107.1 Employee Leave Transfer Program
• 3-2-108 Holidays
• 3-2-108.1 Holidays
• 3-2-109 Employee Assistance Program
• 3-2-109.1 Employee Assistance Program
• 3-2-110 Employee New Benefit Authorization
• 3-2-110.1 Employee New Benefit Authorization

3-3 Personnel Procedures

• 3-3-101 Employment Practices
• 3-3-101.1 Employment Practices ATC
• 3-3-101.1 Employment Practices STATE
• 3-3-101.2 Temporary Employment Practices ATC
• 3-3-101.2 Temporary Employment STATE
• 3-3-102 Employment of Relatives (Nepotism)
• 3-3-103 (Not In Use)
• 3-3-104 Notification of Employment Status
• 3-3-104.1 Notification of Employment Status
• 3-3-106 Membership in Professional and Service Associations/Organizations
• 3-3-107 Tenure
• 3-3-108 Separation Practices
• 3-3-108.1 Separation Practices
• 3-3-109 Retiree Re-Employment
• 3-3-109.1 Retiree Re-Employment
• 3-3-110 Faculty Teaching/Work Load and Overload Compensation ATC
• 3-3-110 Faculty Teaching/Work Load and Overload Compensation STATE
• 3-3-110.1 Faculty Teaching/Work Load and Overload Compensation ATC
• 3-3-110.1 Faculty Teaching/Work Load and Overload Compensation STATE
• 3-3-111 Telecommuting
• 3-3-111.1 Telecommuting
• 3-3-112 Administrative Pay Supplements for Faculty
• 3-3-112.1 Administrative Pay Supplement for Faculty
• 3-3-113 Non Discrimination, Anti-Harassment, and Sexual Misconduct
• 3-3-113.1 Non Discrimination, Anti-Harassment, and Sexual Misconduct
• 3-3-113.2 Sexual Harassment under Title IX
• 3-3-113.4 Pregnant Workers Fairness Act 
• 3-3-114 Retiring or Departing Employees
• 3-3-115 Employee Performance Management System (EPMS)
• 3-3-115.1 Employee Performance Management System (EPMS)
• 3-3-116 Faculty Performance Management System (FPMS)
• 3-3-116.1 Faculty Performace Management System (FPMS)
• 3-3-117 English Fluency Requirements for Faculty Employment
• 3-3-117.1 English Fluency Requirements for Faculty Employment ATC
• 3-3-117.1 English Fluency Requirements for Faculty Employment STATE
• 3-3-118 Freedom of Information
• 3-3-118.1 Freedom of Information
• 3-3-119 Annual Performance Evaluation President
• 3-3-120 Overtime Compensation
• 3-3-120.1 Overtime Compensation
• 3-3-121 Employment/Compensation Plan for Technical College Presidents
• 3-3-122 (Not In Use)
• 3-3-123 (Not In Use)
• 3-3-124 Employment, Orientation and Evaluation of Adjunct Faculty
• 3-3-124.1 Employment, Orientation and Evaluation of Adjunct Faculty
• 3-3-126 (Not In Use)
• 3-3-127 Non-fraternization
• 3-3-128 Secondary State/Dual Employment
• 3-3-128.1 Secondary State/Dual Employment
• 3-3-129 Secondary Employment Outside State Government
• 3-3-129.1 Secondary Employment Outside State Government

3-4 Training

• 3-4-101 Employee Development STATE
• 3-4-101.1 Employee Development ATC
• 3-4-101.1 Employee Development STATE

Chapter 04 - Educational Programs

4-1 State Board Policies

• 4-1-101 Instructional Program Review
• 4-1-101.1 Instructional Program Review

4-2 Responsibilities

• 4-2-101 Transitional Studies
• 4-2-101.1 Transitional Studies

4-3 Committees

• 4-3-101 (Not In Use)
• 4-3-102 (Not In Use)
• 4-3-103 (Not In Use)
• 4-3-104 (Not In Use)
• 4-3-105 Instructional Program Advisory Committee
• 4-3-105.1 Instructional Program Advisory Committee
• 4-3-106 (Not In Use)
• 4-3-107 Employees of the Year
• 4-3-107.1 Employees of the Year

4-4 Instructional

• 4-4-101 Academic Freedom and Responsibility
• 4-4-102 Definition of Full-Time Student
• 4-4-103 Recognition of Academic Excellence
• 4-4-103.1 Recognition of Academic Excellence
• 4-4-104 Open Admissions
• 4-4-104.1 Open Admissions
• 4-4-104.2 Competitive Admissions Programs
• 4-4-104.3 Admission Requirements – SC Illegal Immigration Reform Act
• 4-4-105 Curriculum and Instructional Development Process
• 4-4-105.1 Curriculum and Instructional Development Process
• 4-4-106 Career Development Students
• 4-4-106.1 Career Development Students
• 4-4-107 Student Assessment of Instruction
• 4-4-107.1 Student Assessment of Instruction
• 4-4-109 Continuing Education Course Evaluations
• 4-4-109.1 Continuing Education Course Evaluations
• 4-4-110 Attendance
• 4-4-110.1 Attendance
• 4-4-110.2 Attendance (Online Courses)
• 4-4-111 Dual Enrollment for High School/College Credit
• 4-4-111.1 Dual Enrollment for High School/College Credit
• 4-4-113 Online Learning Quality and Instruction
• 4-4-113.1 Quality Standards Online Learning
• 4-4-113.2 Online Certification
• 4-4-114 Registration Override
• 4-4-114.1 Registration Override
• 4-4-115 (Not In Use)
• 4-4-115.1 (Not In Use)
• 4-4-116 Academic Fresh Start
• 4-4-116.1 Academic Fresh Start

4-5 Standards of Academic Progress

• 4-5-101 Satisfactory Academic Progress
• 4-5-101.1 Satisfactory Academic Progress
• 4-5-102 Academic Grades
• 4-5-102.1 Academic Grades
• 4-5-103 Graduation Applications and Eligibility Requirements
• 4-5-103.1 Graduation Applications and Eligibility Requirements
• 4-5-104 Cumulative Grade Point Average (GPA)
• 4-5-104.1 Cumulative GPA Calculation
• 4-5-104.2 Competitive Program Tie Breaker GPA Calculations
• 4-5-105 Advanced Standing
• 4-5-105.1 Advanced Standing
• 4-5-106 Independent Study
• 4-5-106.1 Independent Study
• 4-5-108 Early Intervention
• 4-5-108.1 Early Intervention
• 4-5-109 Final Grade Review
• 4-5-109.1 Final Grade Review
• 4-5-110 Course Overload
• 4-5-111 Withdrawal Policy
• 4-5-112 Academic Advisement
• 4-5-112.1 Academic Advisement

Chapter 05 - Student Services

5-1 Conduct

• 5-1-101 (Not In Use)
• 5-1-102 Student Code and Grievance Procedure
• 5-1-102.1 The Student Code for the South Carolina Technical College System
• 5-1-102.2 Student Code Procedures for Addressing Alleged Acts of Sexual Harassment Under Title IX
• 5-1-102.3 Informal Complaints/Suggestions
• 5-1-102.4 General Public Complaints
• 5-1-102.5 The Student Grievance Procedure for the South Carolina Technical College System

5-2 Student Information

• 5-2-101 Disclosure of Student Information
• 5-2-102 Access to Student Information
• 5-2-103 Release of Transcripts
• 5-2-103.1 Release of Transcripts
• 5-2-104 Student Permanent Record
• 5-2-105 Retention of Student Records

5-3 Student Activities

• 5-3-101 Student Activities
• 5-3-101.1 Student Activities
• 5-3-102 (Not In Use)

5-4 Committees and Awards

• 5-4-101 (Not In Use)
• 5-4-102 (Not In Use)
• 5-4-103 (Not In Use)
• 5-4-104 Accommodations for Students with Disabilities
• 5-4-104.1 Accommodations for Students with Disabilities
• 5-4-105 Service Animals
• 5-4-105.1 Service Animals
• 5-4-106 (Not In Use)
• 5-4-107 Student Service Award
• 5-4-107.1 Student Service Award

5-5 General

• 5-5-101 Job Placement
• 5-5-101.1 Job Placement
• 5-5-102 (Not In Use)
• 5-5-103 (Not In Use)
• 5-5-104 (Not In Use)
• 5-5-105 (Not In Use)
• 5-5-106 (Not In Use)
• 5-5-107 Non-Credit Admissions

5-6 Financial Aid

• 5-6-101 Financial Aid
• 5-6-102 (Not In Use)
• 5-6-102.1 (Not In Use)
• 5-6-103 Work Study
• 5-6-103.1 Work Study
• 5-6-104 Satisfactory Academic Progress for Financial Aid
• 5-6-104.1 Satisfactory Academic Progress for Financial Aid
• 5-6-105 Student Financial Management
• 5-6-105.1 Student Financial Management

Chapter 06 - Fiscal Affairs

6-1 State Board Policy

• 6-1-101 (Not In Use)

6-2 Compensation

• 6-2-101 Payroll Distribution
• 6-2-101.1 Payroll Distribution
• 6-2-102 Classification/Compensation Plan for Classified Positions/Personnel STATE
• 6-2-102.1 Classification Plan for Classified Positions STATE
• 6-2-102.2 Compensation Plan for Classified Personnel STATE
• 6-2-102.3 Classified Employment Compensation ATC
• 6-2-103 Classified and Unclassified Employment Compensation STATE
• 6-2-103.1 Compensation Plan for Unclassified Faculty Personnel STATE
• 6-2-103.2 Compensation for Unclassified Non-Teaching Personnel (UNTP) STATE
• 6-2-103.3 Compensation Plan for Unclassified Vice President Positions STATE
• 6-2-103.4 Unclassified Employment Compensation ATC
• 6-2-104 Compensation for Temporary (Adjunct) Faculty
• 6-2-104.1 Compensation for Temporary (Adjunct) Faculty
• 6-2-104.2 Compensation for Temporary Faculty Academic & Continuing Education
• 6-2-106 Compensation for Part-Time Employees
• 6-2-106.1 Compensation for Part-Time Employees

6-3 Purchasing and Receivables

• 6-3-101 (Not In Use)
• 6-3-102 Procurement of Goods and Services
• 6-3-102.1 Procurement of Goods and Services
• 6-3-104 Bookstore Discount to Employees
• 6-3-104.1 Bookstore Discount to Employees
• 6-3-105 Minority Business Enterprise

6-4 Travel

• 6-4-101 Travel and Subsistence Reimbursement
• 6-4-101.1 Travel and Subsistence Reimbursement

6-5 Student Fees and Books

• 6-5-101 Tuition and Fee Structure
• 6-5-101.1 Student Tuition and Fees
• 6-5-101.3 Student Fee Structure - Residency Determination
• 6-5-101.4 Student Fee Structure - Non-Refundable Fees
• 6-5-102 Student Tuition and Fee Refund
• 6-5-102.1 Student Tuition and Fee Refund
• 6-5-103 Uncollectible Student Accounts
• 6-5-103.1 Uncollectible Student Accounts
• 6-5-104 Learning Resource Material Loans and Fines
• 6-5-104.1 Learning Resource Material Loans and Fines
• 6-5-106 (Not In Use)
• 6-5-107 Credit and Non-Credit Waiver for Senior Citizens
• 6-5-107.1 Credit and Non-Credit Waiver for Senior Citizens
• 6-5-108 Tuition Fee Waivers
• 6-5-108.1 Tuition Fee Waivers

6-6 Financial Operations

• 6-6-101 Budget Development and Management
• 6-6-101.1 Budget Development and Management
• 6-6-102 (Not In Use)
• 6-6-103 Risk Management
• 6-6-103.1 Risk Management - Guidelines and Definitions
• 6-6-103.2 Risk Management - Risk Analysis and Review Process
• 6-6-104 Investments
• 6-6-104.1 Investment of Funds
• 6-6-106 Employee Quality Assurance Activities
• 6-6-107 Expenditures for Promotional Activities
• 6-6-107.1 Expenditures for Promotional Purposes

6-7 Utilities

Chapter 07 - Physical Plant and Equipment

7-1 Facilities

• 7-1-101 Permanent Improvements
• 7-1-101.1 Permanent Improvements

7-2 Security and Conservation

• 7-2-101 (Not In Use)
• 7-2-102 (Not In Use)
• 7-2-103 (Not In Use)
• 7-2-104 Asset and Inventory Management
• 7-2-104.1 Assets and Inventory Management

7-3 Facilities Utilization

• 7-3-101 Utilization of Facilities
• 7-3-101.1 Utilization of Facilities

Chapter 10 - Development, Grants, and Foundations

10-1 Development

• 10-1-101 (Not In Use)
• 10-1-102 (Not In Use)
• 10-1-103 (Not In Use)
• 10-1-104 Building Names
• 10-1-104.1 Building Names

10-2 Grants

• 10-2-101 Grants Policy
• 10-2-101.1 Grants Management
• 10-2-101.2 Grants Management

10-3 Foundations

• 10-3-101 College Foundation
• 10-3-101.1 Fundraising Activities
• 10-3-102 (Not In Use)
• 10-3-103 (Not In Use)

10-4 Advancement

• 10-4-101 Scholarship Review Committee
• 10-4-101.1 Scholarship Review Committee